Staff Accountant

Title: Staff Accountant 

Department: Accounting

FLSA Status: Non-Exempt

Scope/Qualifications Summary: 

The Staff Account is responsible for ensuring the accuracy, integrity, and timely processing of financial data across multiple accounting systems. This role supports daily accounting operations, prepares financial reports, and assists with accounts payable and receivable functions while maintaining compliance with established policies and procedures.

Physical/Qualification Summary:

This description of physical and mental activities is not intended to describe essential job functions.  Rather, its purpose is to give the job applicant a feel for the physical and mental activities of the job to the end that an applicant with a disability can determine whether they will be able to do this job either with or without accommodations.

Education & Experience:

• High School diploma or GED certification required.
• College degree is preferred, and/or equivalent work experience.
• Proven financial knowledge and computer skills required.
• Night Audit experience or similar work experience.

Physical Requirements:

• Long hours sometimes required, including nights and weekends.
• Light work-Exerting 20 pounds of force occasionally and 10 pounds of force frequently to lift, carry, push, pull or otherwise move objects.

Mental Requirements 

• Must be able to convey information and ideas clearly, both oral and written.
• Must work well in stressful, high-pressure situations.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be effective at listening to, understanding and clarifying concerns and issues raised by team members and guests.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider adjust or modify to meet the constraints of a particular need.
• Must be able to prioritize departmental functions to meet due dates and deadlines.
• Must be able to work with and understand financial information and data, and basic arithmetic function.

Duties and Job Functions:

• Review night audit packs and looks for discrepancies in reports or daily receipts and notify DOF and department heads of issues. 
• Complete the daily income journal (posting of revenue) timely each day. 
• Count the cash drops daily and prepare deposit slips daily for weekly deposit pickup.
• Respond to all chargebacks that are within our department threshold •Answer and respond to all guest inquiries for folios or billing questions 
• Post payments and wires daily -these come from the sales team or DOF or Senior Accountant
• Process all food and beverage invoices.
• Assist with other accounts payable/receivable as needed.
• Approach all encounters with guests and team members in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with SW Hotel Management standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes proper dress and correct nametag when working.
• Comply at all times with SW Hotel Management standards and regulations to encourage safe and efficient hotel operations.
• Must, at all times, be attentive, friendly, helpful and courteous to all guests, managers, and other team members.

Duties and Job Functions Cont'd

• Maintain regular attendance in compliance with SW Hotel Management standards, as required by scheduling, which will
• vary according to the needs of the hotel.
• Comply at all times with SW Hotel Management standards and regulations to encourage safe and efficient hotel operations.
• Process invoices for payment in a timely manner.
• Prepares and reconciles sales reports. Anticipates cash needs, maintains cash flows and prepares bank deposits
• Maintenance of control system for payment distribution.
• Maintain and purchase order files.
• Maintain all vendor files.
• Maintain invoice tracking for invoices distributed for approval.
• Control accounts payable check distribution.
• Maintain and administer all internal accounts payable controls as defined.
• Full responsibilities of time clock controls and reporting.
• Calculation and balancing of quarterly State and Federal tax reports.
• Perform other duties as requested by management.
• Attend meetings/training as required by management

Reports to: Director of Finance 

Job title also known as:  Accounting Clerk