Account Clerk

Job Title: Accounting Clerk

Supervision Received: General Manager, AGM, Accounting Manager, Director of Finance & Regional Controller

JOB SUMMARY: The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

JOB DUTIES:

Accounts Receivable

• Assist Director of Finance in reviewing groups folios for accuracy regarding guest room charges and banquet/catering charges.
• Attend weekly Banquets and Events Meetings.
• Assist Director of Finance in preparing group folios for review by Sales/Catering managers.
• Send approved group folios to clients and collect payment.
• Maintain log of all open group and direct bill accounts and review weekly with Director of Finance.
• Assist Director of Finance in authorizing group payment prior to group arrival.
• Ensure all Group and Direct Bill accounts are accurate and sent within three business days of departure.
• Maintain Opera Status reports from Sertifi and clear any exceptions.
• Prepare monthly Direct Bill Statements and invoices for approved clients.
• Prepare and submit airline monthly statements with sign in sheets.

General Duties:

• Review daily revenue to ensure accuracy prior to posting.
• Send out Daily Revenue Reports.
• Ensure proper control measures are adhered in compliance with HRIL/MWTH standards Other General Responsibilities
• Maintain compliance with HRIL/MWTH standards and regulations to ensure safe and efficient operation of the hotel
• Maintain confidentiality of all information in accordance with HRIL standards
• Embrace and utilize philosophies to include a friendly, service-oriented outlook and maintain high standards of personal appearance and grooming.
• Respond to guest telephone and credit card inquiries in an effective and timely manner.
• Attends and contributes to periodic meetings to maintain favorable working relationships between departments.
• Month end journal posting to assist with closing
• Other duties as required
• Daily operations of the hotel accounting responsibilities to include Accounts Receivable, Accounts Payable, and other general duties. Assistance with the Month End Close process and other reporting as needed**

MINIMUM REQUIREMENTS

• High School graduate or equivalent
• Must be able to communicate in English with guests, visitors, vendors, and hotel staff
• Must be able to provide legible communication
• Must be able to compute mathematical calculations
• Hotel front desk/night audit or hotel accounting experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as calculators, fax machines, copiers, scanners and printers and automated property management systems.
• Ability to maintain hotel's standards, policies, and procedures.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job-related files.
• Attention to detail and accuracy.

Work Location: In person

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.