Sales & Accounting Coordinator

Why Spirit RidgeLocated on the traditional lands of the Osoyoos Indian Band, in the town of Osoyoos, working at Spirit Ridge, part of the Unbound Collection by Hyatt is a very unique opportunity to live and work heart of the South Okanagan Wine Country.  Where else in Canada can you find a resort with a golf course, two pools, beachfront water sports, onsite winery and a first nations cultural center all in one place?  All this in the warmest place in Canada, surrounded by fruit orchards, vineyards, Canada’s warmest climate and lake.

Role Description
A key role that assist both the Sales and Accounting department, the Coordinator will be responsible for assisting in the form of daily operations and projects.

Assist the Sales & Marketing departments as follows: 

• Assists in the daily operations of the sales department – proposals, contracts, projects, file keeping and various administrative duties. PowerPoints, Excel spreadsheet ability.
• Responsible for sales and marketing coordination alongside the entire sales team
• Assists with various marketing projects: Audits of sites, programs and various duties. 
• Maintains presence on Lanyon & Cvent portals, responding to all leads and inquiries.
• Assists in community opportunities.
• Assists in daily duties such as reader board notifications, gift certificates, mail outs, and follows all Hyatt weekly communication. Assists with assistance in sales client concierge service.
• Assists in events and catering office.
• Books, plans and executes all catering and meeting related internal meetings.
• Details small meetings ensuring customer satisfaction
• Responsible for in room amenities, EO printing and distribution and final invoicing.
• Responsible for assisting with general event sales functions within the property.
• Assists with maintaining the Envision database system on property level.
• Works with Events Manager with group arrival organization.

Assist the Accounting Department as follows:

• Day audit data entry and preparation
• Accounts Payable data entries
• Balance sheet account reconciliation
• Archives organization and clean up
• Critical date list data entry, data collection and filing
• Maintenance of the Night audit packages, approval process
• Owner relations monthly accounting data entry
• ECOTrack data entry
• Office Supplies Management
• Company Credit Card Expenses for all leaders
• HySat – Month end presentation preparation

Experience You Bring

• Ability to be creative and exceed guest’s expectations!
• Previous sales, hospitality or admin experience preferred
• Able to follow direction and think on own to maximize sales and office efficiency.
• Experience with Word, Excel, PPT
• Excellent communication skills both written and verbal.
• Excellent organizational skills, meeting deadlines and client due dates
• Team player who possesses good planning and problem solving and the ability to work with other departments to exceed customer service.
• Ability to work a flexible schedule.  Schedule is 8:30 to 5pm however may include evenings and weekends upon business levels.

What’s In It For You

• Company events
• Subsidized Staff Housing if required
• Discounted Staff Menu and Free Continental Breakfast food in Staff Lounge
• Free on-site parking
• Employee, Friends & Family Rates at Hyatt’s Worldwide